An application for Group Enrolment must be submitted for each employee who is to be registered under your group plan. Applications should be submitted to HIBC as soon as possible after the date of employment. Please ensure the application form is completed in full by the employee and that he/she includes any required documents before the application is sent to our office. Please note it is the responsibility of the Group Plan Administrator to ensure that only those individuals authorized to do so are enrolled on your group plan.
Complete and submit the forms along with supporting documentation. Once the application for Group Enrolment is completed and submitted, Health Insurance BC will contact the employee within 30 days if any next steps are required to obtain a BC Services Card.
If an employee is enrolled with MSP on an individual basis or as a spouse or child, HIBC will cancel the existing account when your group application is processed. RSBC will then refund any over-payment of premiums owing up to the start of the group plan.
If an employee is already enrolled with MSP under another employer (or spouse’s employer), HIBC will not automatically cancel the existing account when your group application is processed. Please advise your employee to contact the former employer if there are any issues with cancellation.
Assigning Employees' Effective Date
Coverage for Established Residents
Generally speaking, group coverage is provided when requested by the group administrator, on the first day of the month of employment or the first day of the month following employment, provided the applicant has met the residency requirements for provincial health care benefits.
Moving from within Canada
Canadian citizens and holders of permanent resident status (landed immigrants) who move to British Columbia from another province are eligible for coverage after a waiting period consisting of the balance of the month in which residence in British Columbia is established, plus two months. If absences from Canada exceed a total of 30 days during the waiting period, eligibility for benefits may be affected.
There is an inter-provincial agreement to ensure that persons moving within Canada are able to maintain uninterrupted medical coverage. Arrangements should be made by the beneficiary to continue coverage with the former province until the waiting period is completed.
When a family is moving to British Columbia from another part of Canada and the applicant and spouse arrive separately (within one year), the waiting period for the family begins on the later date of arrival.
Moving from outside Canada
Canadian citizens and holders of permanent resident status (landed immigrants) who move to British Columbia from outside Canada are eligible for coverage after a waiting period consisting of the balance of the month in which residence in British Columbia is established, plus two months. If absences from Canada exceed a total of 30 days during the waiting period, eligibility may be affected. Obtaining private insurancefor the waiting period is the responsibility of the individual.
Exception for Canadian Forces members
Canadian Forces members who are discharged in B.C. do not have to fulfill the waiting period. They are eligible for coverage on the date of release provided they are in B.C. on that date. Their spouse and/or children returning from a posting outside B.C. are eligible for coverage on their date of arrival in British Columbia.
Temporary Document Holders
Persons who hold temporary immigration status may be eligible for coverage. In order to determine eligibility, HIBC must view photocopies of their immigration documents. If eligible, coverage will generally be extended to the “valid until date” shown on their immigration document, provided residency requirements continue to be met. Photocopies of all new documents must be submitted to HIBC in order to determine whether coverage can continue.
Employer Record Cards
When a group application is processed, an Employer Record Card (ERC) is issued to most employers.The ERC shows the information on our records for that employee and any dependents. An updated ERC is issued when the information on our files changes. The coding indicates the reason the card has been issued. The codes are as follows:
|New dependent added|
|Cancellation of dependent|
|Effective date changed to an earlier date|
|Effective date changed to a later date|
|Replacement ERC requested|
|Cancel date changed (forward)|
|Personal information change|
|ERCs requested for entire group|
The ERC must be retained in your office and is used as notification to terminate an account.
Collection and Use of Personal Information
The personal information provided will be collected for the following purposes:
- Enrolment in the Medical Services Plan; and,
- Application for a BC Services Card and its authorized programs.
Personal information is collected under the authority of the Medicare Protection Act and section 26 (c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”). Information may be disclosed pursuant to section 33 of FIPPA.
For questions about the collection and use of your personal information, please contact the Health Insurance BC Chief Privacy Office.
Health Insurance BC
Chief Privacy Office
PO Box 9035 STN PROV GOVT
Victoria BC V8W 9E3
Vancouver: (604) 683-7151
Elsewhere in B.C.: 1-800-663-7100