Asset Settings - Metadata & Tags

Similar to Content Metadata and Tags, content editors can add information to an asset that will optimize search results; however, unlike Content there are no system requirements to complete any of the Metadata fields (Tag collection requirements are defined by the client).   

Metadata Tab

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Metadata tab in the Asset Setting Pane

Hover over the ? icon to view metadata field descriptions, found at the bottom of this page.  

screen shot of the Description field help text

With the exception of text fields, there are two options for populating the fields with the controlled schema (taxonomy):

  • Click in the field and start typing to invoke the filtering functionality.  Click on the applicable result to populate the field
    Metadata field type ahead display
     
  • Click the [Add] button to invoke the Term Picker.  Search or Navigate to the applicable term(s).  Click [Select] to populate the field
    Term Picker box

Metadata Field Descriptions:

  • Content Type: Defaults to General Content.  View the Tree Navigation tab to choose an alternate type that best describes the page content
  • Keywords:  Maximum 512 characters. Keywords can be singular or short phrases, but should be separated by commas.  Use keywords that appear in the topic content.  The more times a keyword appears in the content, the higher the search result ranking. Recommended number of characters: minimum 160 characters
  • Description:  Maximum 512 characters.  A well thought out description is imperative, as it will often be used as part of the snippet that appears on a search results page. The first few words should clarify to the user what the page is about.  Each page should have a different description.   Having similar descriptions on a group of pages could result in poor search results. Recommended number of characters: minimum 160 characters
  • Synonyms: Maximum 500 characters. This custom synonym input field (alternate search term) provides the content owner a method to apply search terms to a page that may not be found in the content. You can specify your own list of word matches for a specific page or asset
  • Language:  Controlled vocabulary - English is the standard; however, other languages are available.  Multiple terms may be added
  • Audience:  Controlled vocabulary - depicts target audience for content.  Multiple terms may be added
  • Creator:  Controlled vocabulary - usually the name of a ministry, department or branch.  Only one term may be selected
  • Subject Category: Controlled vocabulary used for classification, for example: Education and Training.   Multiple terms may be added
  • Subject:  Controlled vocabulary used to further define the classification, for example: adult education.   Multiple terms may be added
  • Security Classification:  Controlled vocabulary used to align with the Information Security Classification Framework (PDF). Example: Public
  • Security Label:  Controlled vocabulary used to align with the Information Security Classification Framework (PDF). Example:  Low
  • Publication Date: Provides the ability to apply a date to enhanced search criteria to filter and sort results; and will appear on printed copy 

Tags Tab

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Asset Tags tab

  1. Click on the [Add Tag Collection] action button
    The Tag Picker will be displayed
    Tag Collection Picker
  2. Search or Navigate to the applicable tag collection and [Select]
    The Tag Collection is added
    Tag Collection sample
  3. Tag collections can be varied depending on what field types are used when created.  The sample above consists of combination of the following field types:
    • An [Add] button which invokes a Term Picker to select from a controlled vocabulary
    • Drop-down list with pre-defined options to populate the field
    • Free-form text with a maximum character length

Note:  all mandatory fields must be completed or the asset will fail to publish.