Physical Records Transfer & Offsite Storage

Physical records that are no longer a part of daily office use can be transferred to an offsite storage facility for secure storage and retrieved back to the office when needed.

Records Centre Services (RCS) manages contracts with private records storage facilities to provide cost-effective and secure offsite storage and retrieval services for government. Storage facilities are bonded, insured and meet appropriate international, national and provincial standards for records storage.

Once transferred to offsite storage, records are kept, destroyed or transferred to BC Archives according to their information schedules. The office of primary responsibility for the records is notified if records are due to be destroyed or preserved.

Forms

The following forms are required for transfer, storage and retrieval of records: