Electronic Mail (schedule 102903)

Electronic mail records contain recorded information that may be either transitory or required for ongoing purposes. If an electronic mail record meets the criteria for a transitory record (see special schedules 102901 and 102902), it may be disposed of when no longer required.

If an electronic mail record is required for ongoing legal, fiscal, audit, administrative or operational purposes, transfer it to a storage medium (paper file, microfiche, or an electronic information system) suitable for retention of ongoing records.

a) Messages

Records Lifecycle

Phase A SA FD
Retention SO nil DE

b) Word Processing & Distribution

Records Lifecycle

Phase A SA FD
Retention SO nil DE

SO = when all records required to document ongoing legal, fiscal, audit, administrative, or operational functions have been transferred to a suitable storage medium and incorporated into an ongoing record system

Approval Date: 1987-12-17