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1130 - Fund Management

Last updated on January 23, 2017

Records relating to the financial management and control of funds separate from the Consolidated Revenue Fund (CRF) such as revolving funds, special purpose accounts, and trust funds.

Record types include correspondence, financial statements, bank statements, cancelled cheques, and reports.

For audits, see primary 975.
For fund payables or receivables through the CRF, see secondaries 925-20 and 935-20 respectively.
For fund programs, see the ORCS of the relevant program.
For public accounts reporting, see secondary 1180-20.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-Secondary Records Series OPR
  A SA FD
1130-00 Policy and procedures SO 7y DE
1130-01 General FY+1y nil DE
1130-02 Fund annual reports - final
FR = The government archives will retain one copy of each final annual report prepared by a fund.  These reports describe the funds, including their funded programs and board functions, and summarize the major accomplishments for each year.  They also include a financial report and itemize the funding provided for the year.  They have significant evidential and informational value.		 SO nil FR
1130-03 Fund cheque payments (CRF-exempt)
(includes payment requisitions and cancelled cheques)
11y = The retention period is based on the 10-year limitation period for commencing an action with respect to trusts under the Limitation Act (RSBC 1996, c. 266, s. 3).
NOTE: This secondary covers cancelled cheques drawn on funds that are exempt from the CRF (e.g., Long Term Disability Fund and Court Trust Funds).		 FY+1y 9y DE
1130-20 Fund accounting files
(covers fund and revolving fund/special account case files)
(includes the fund’s annual financial statements and monthly bank statements)
SO = upon completion of audit and when corrective action is taken
10y = The retention period is based on the 10-year limitation period for commencing an action with respect to trusts under the Limitation Act (RSBC 1996, c. 266, s. 3).
NOTE: Records documenting the establishment and operation of these funds are covered in the ORCS of the relevant program area.		 SO+1y 9y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
FR – full retention

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca