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1050 - Financial Transaction Batching & Posting

Last updated on April 19, 2024

Records relating to the batching and posting of financial transactions.

Records types include correspondence, journal vouchers, batch tickets, invoices, cancelled cheques, receipts, and forms.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
1050-00 Policy and procedures SO 7y DE
1050-01 General FY+1y nil DE
1050-04 Journal vouchers
(covers transfer of expenditures, central agency chargebacks, claim documents, and financial reporting systems)
(includes batched journal vouchers (JVs) and source documents)
NOTE:  JVs are used to record internal transfers of money, sales of products and services to internal customers (e.g., chargeback and cost recovery transactions), and to make corrections to previously recorded transactions.  They are used to update the general ledger and to a lesser extent subsidiary ledgers such as accounts payable.
NOTE:  For administrative convenience, these records may be classified with other financial transaction batches under secondary -09.		 FY+1y 6y DE
1050-09 Financial transaction batches
(covers batch control)
(includes batched invoices, receipts, payment requisitions, travel and business expense claims, cancelled cheques, and stop payment and cheque replacement forms, and supporting documentation such as signed bonds of indemnity)
NOTE:  For administrative convenience, batched expense claims may be classified under this secondary rather than under 1240-20 or 925-20.  Other accounts payable batches may be classified with all other accounts payable records under secondary 925-20.		 FY+1y 6y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca