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1180 - Period-end Financial Reporting & Analysis

Last updated on January 23, 2017

Records relating to financial reporting by accounting period to central agencies such as Treasury Board and the Office of the Comptroller General, as well as internal financial reporting to ministry/agency senior management.  This includes the analysis and interpretation of the financial information in those reports.

Record types include correspondence, financial statements, working papers, and reports.

For chart of accounts, see primary 920.
For service plans and service plan reports, see primary 400.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-Secondary Records Series OPR
  A SA FD
1180-00 Policy and procedures SO 7y DE
1180-01 General FY+1y nil DE
1180-20 Period-end financial reports
(covers public accounts preparation records, accruals, expenditure forecasts, reports, and revenue forecasts)
8y = The retention period provides sufficient time for consultation and satisfies the government’s three-year fiscal plan and the Financial Information Regulation (BC Reg 371/93, s. 10[2]) requirement that statements of financial information be retained for three years after the end of the year reported on.
NOTE:  This secondary covers reports filed at month-end, quarter-end, and fiscal year-end (e.g., public accounts, statements of financial information [SOFI] under the Financial Information Act [FIA], ongoing accruals, accounts receivable, and accounts written-off at period-end).		 FY+1y 6y DE
1180-40 Report working records and supporting detail
(covers public accounts preparation and accruals)
SO = when no longer required for analysis, review, or consultation
NOTE: This secondary covers the detail and backup documentation that supports the reports classified under secondary -20.		 SO 6y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca