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847 - Special Items

Last updated on January 23, 2017

Records relating to special items either custom-made for a ministry or agency or designed or built by the ministry or agency itself.

Record types include correspondence, specifications, drawings, plans, and work orders.

For contracts, see primary 1070.
For intellectual property, see primary 345.
For purchase requisitions, see primary 825.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
847-00 Policy and procedures SO nil DE
847-01 General FY+1y nil DE
847-20 Special item history files
(covers guarantees and warranties, loans, technical and operating manuals, commercially developed special item history files, and government developed special item history files)
SO = upon replacement or disposal of special item
3y = The retention period is based on the two-year limitation period for commencing an action arising from property damage or personal injury under the Limitation Act (RSBC 1996, c. 266, s. 3), plus one year for the service of documents.
SR = Special item history files will be selectively retained by the government archives by retaining files that document significant technological innovations or advances.		 SO+1y 2y SR

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
SR – selective retention

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca