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705 - Asset Management

Last updated on January 23, 2017

Records relating to the control and inventory of ministry/agency assets, with the exception of financial assets. This includes identifying assets that have become surplus to a ministry’s or agency’s needs and to reporting and transferring the surplus assets to the agency authorized to dispose of government property.

Record types include correspondence, forms, and reports.

For asset accounting, see secondary 920-20.
For loss reporting, see secondary 470-08.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
705-00 Policy and procedures SO nil DE
705-01 General FY+1y nil DE
705-20 Asset inventory records
(covers warehouse inventory, insurance on inventory, inventory control system update, asset control case files, and stock control (supplies) inventory)
SO = upon verification of data entry and replacement or disposal of asset		 SO+3y nil DE
705-40 Surplus asset review and transfer records
(covers condemnation and destruction, write-offs, and asset transfer and disposal reports)
SO = upon asset replacement or disposal
NOTE: This secondary includes surplus asset decisions and approvals.		 SO+3y nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca