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500 - Buildings & Properties, General

Last updated on April 19, 2024

Records not shown elsewhere in the buildings and properties section which relate generally to building and property management responsibilities of B.C. government ministries and agencies in compliance with the Province’s facility management policies and directives.

Record types include correspondence, forms, and reports.

NOTE: Only records that cannot be classified in a more specific primary or secondary may be classified under this primary.

For asset inventory, see primary 705.
For building and property security, see primary 470.
For building occupancy charges, see secondary 925-20.
For contracts, see primary 1070.

The ministry or agency OPR is the facilities management offices or equivalent unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
500-00 Policy and procedures SO nil DE
500-01 General FY+1y nil DE
500-02 Accommodation requests and proposals
(covers signed minor client requests (MCRs), requests for service (RFS’s), accommodation proposals (AP’s), equivalent approval documents, and billing advice for tenant improvements)
7y = The retention period is consistent with the retention period for related financial records classified under section 4 Financial Management.		 FY+1y 6y DE
500-03 Building and property subject files
(covers subjects relating to warehousing, building directories, addresses and locations, signs, types of facilities, building codes, architects, consultants, contractors, janitorial services, painting, elevators, inventory, zoning, fencing, grounds maintenance, landscaping, snow removal, walkways (sidewalks, etc.), signs, heating systems, air conditioning/ventilation, humidity control, disposal of hazardous materials, and recycling programs)		 SO nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca