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160 - Association, Club, Society Voluntary Participation

Last updated on April 18, 2024

Records relating to voluntary participation and/or membership in associations, clubs, societies, and equivalent organizations, but not boards, councils, or commissions.

Records types include correspondence and reports.

For boards, councils, or commissions, see primary 200.
For mandated or legislated relationships with associations and societies, see the relevant program ORCS.

non-OPR NOTE: Offices will retain non-OPR copies of records for SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
160-00 Policy and procedures SO nil DE
160-01 General CY+2y nil DE
160-20 Associations, clubs, societies - since 1997
SO = when association, club or society is no longer active and/or files have been closed for one year
DE = Upon authorization of the Records Officers, the ministry or agency will destroy association, club, and society files opened on or after 1 January 1997 at the end of their active retention period.
NOTE: After 1 January 1997, records relating to a mandated or legislated relationship between the ministry/agency and an association, club, or society must be classified in the relevant program ORCS.		 SO nil DE
160-25 Associations, clubs, societies - pre-1997
SO = when no longer needed for reference purposes
SR = The government archives will selectively retain association, club, and society files opened before 1 January 1997 because they often document operational functions of the government ministry or agency and the interaction between government and non-government organizations regarding these operational functions. The government archives will retain those files that document a significant mandated or legislated relationship between the ministry and an association, club, or society.		 SO nil SR

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
SR – selective retention

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca