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350 - Legal Matters

Last updated on April 19, 2024

Records relating to ministry/agency legal advice, opinions, decisions, challenges, and issues. 

Records types include correspondence, legal opinions, subpoenas, affidavits, oaths, judicial decisions, and registers.

NOTE: For ease of reference and retrieval, some offices may wish to file copies of relevant records (e.g., legal advice and opinions) on the appropriate administrative or operational file.  Contact your Government Information Management Specialist (GIMS) if you have questions regarding file operations in your ministry or agency.

For employee oaths of employment, see the records of the B.C. Public Service Agency.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
350-00 Policy and procedures SO nil DE
350-01 General CY+2y nil DE
350-02 Legal document register
(supersedes former secondary 350-02 Legal opinions register)
SO = when updated and no longer required for reference purposes		 SO+1y nil SR
350-03 Subpoenas
SO = when no longer required to protect the legal interests, rights, and obligations of the government
DE = Subpoenas will be destroyed because significant records related to cases will be retained from 350-20 and from the records maintained by Legal Services.		 SO+1y nil DE
350-04 Oaths of office SO nil DE
350-20 Legal files
(covers legal issues, legal opinions, judicial decisions, and legal challenges)
SO = when no longer required to document precedents and protect the legal interests, rights, and obligations of the government		 SO+1y nil SR

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
SR – selective retention

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca