Records in Your Daily Work

The Freedom of Information and Protection of Privacy Act (FOIPPA) enables the public to request and obtain copies of many of the documents and records you create in your daily work.  As a government employee, it’s important to educate yourself about the Freedom of Information (FOI) request process and the actions you must take to protect personal information and privacy.

Most written materials can be the subject of an FOI request, including:

  • Briefing notes
  • Correspondence
  • Drafts and working materials
  • Email
  • Notebooks and organizers
  • Cabinet records
  • Minister’s calendars

Exceptions to Disclosure

FOIPPA establishes certain limitations and exceptions to disclosure. Information excepted from disclosure is removed prior to release, with the exceptions noted. Common exceptions include:

  • Content that reveals the substance of Cabinet deliberations

  • Government economic or financial information

  • Information harmful to intergovernmental relations

  • Third party business information, where disclosure would harm the third party

  • Personal information, where disclosure would be an unreasonable invasion of a third party's privacy

  • Legal advice