BC Bid Replacement Project

Summary of project

  • BC Bid was introduced in 1996, and is a legacy system that needs to be replaced.
  • The Province of B.C. is actively working to replace BC Bid with modern technology, called “source to contract” or S2C, that will significantly expand on its current functionality.
  • Currently, the Province and over 400 broader public sector organizations use BC Bid to communicate and compete potential contract opportunities.
  • Engagement and planning activities to consider replacement options for BC Bid included a request for information, an OpenHub public consultation process, and a detailed business case.

The anticipated scope for source-to-contract technology spans four modules:

  1. Sourcing – a fully automated and enabled sourcing process, from document creation through submission and evaluation.
  2. Spend analytics – providing details on how much was spent on what, by whom.
  3. Contract management – a searchable authoring and repository tool for contracts.
  4. Performance management – ability to assess whether contract deliverables were met, and includes vendor identification information.

Background

The Province of B.C. began actively working in December 2013 to replace BC Bid with modern technology that will significantly expand the application's current functionality. BC Bid is the current sourcing tool used by both core government and hundreds of publicly-funded organizations, such as Crown corporations, health authorities, municipalities, etc. The replacement technology will streamline and automate procurement by supporting the entire procurement lifecycle (spend analytics/planning, sourcing, contract management, and performance evaluation). 

A working group of procurement specialists from core government and the broader public sector began this project by issuing a request for information (RFI) in February 2014. This resulted in 15 vendor demonstrations. The purpose of this exercise was to identify how source-to-contract technology has changed since the original BC Bid was built and launched in the late 1990s.

In the summer and fall of 2014, Deloitte Inc. was engaged through a competitive process to help the Province identify a strategy to implement new technology. Their scope of work included:

  • Completing a current and future state maturity assessment;
  • Drafting a high level roadmap for technology implementation;
  • Conducting early engagement on high level business requirements for a future solution, building on recent projects such as the Ministry of Finance-led lean initiative for enterprise contract management (ECMS); and
  • Providing recommendations on scope, funding model and an implementation approach.

The next step of the project was to become more specific about exactly what the Province and broader public sector needed from technology to support procurement. In technology projects, this step is typically completed by describing detailed business requirements. To complete this task, Nitor Partners was engaged by the Province through an open process. Industry terminology for the scope of work the Province is interested in is called “source to contract” or S2C.

See Project Updates and the Question and Answer Forum for up-to-date information on the Source to Contract Solution project.