Submit Personal Freedom of Information Request

The Freedom of Information and Protection of Privacy Act (FOIPPA) gives individuals a right to access their personal information held by B.C. government ministries or their service providers, free of charge.

"Personal information" means recorded information about an identifiable individual other than [business] contact information. Types of personal information include, but are not limited to, a person’s home address and telephone number, marital or family status, health care information or employment history.

Request your own recorded personal information
Follow these steps to complete and submit the Request for Access to Personal Information form:

  1. Select the ministry that you believe holds the records you want (for example, what ministry’s program or service were you using when the records were created?).
  2. Provide the following information: full legal name, and any other names you currently or previously used; complete mailing address where correspondence may be sent; daytime telephone number(s) so that you may be contacted about your request; date of birth and any identifying number that relates to the records, such as your employee number or case file number.
  3. Describe the personal records you require, clearly and concisely. Identify the program or service to which the records apply (if applicable).
  4. Describe the date range for the records you require. For example, if you need only records for the period of January 1, 2006 to October 31, 2008, or January 1, 2008 to present, enter those dates. (Dates help to locate records.)
  5. Email, fax or mail your completed Request for Access to Personal Information form to the address provided on the form.

Request another person’s recorded personal information
When requesting records about another person (even your own child), you must attach either proof of your authority to act on that person’s behalf or that person’s signed consent for disclosure to you.

Follow these steps (which vary depending on the age of the person whose records are requested) to complete and submit the Request for Access to Personal Information form and the required supporting documentation described below.

For records of a child under the age of 12 years:

  1. Select the ministry that you believe has the required records.
  2. Enter your contact information.
  3. Provide the date of birth and full name of the child whose records you request.
  4. Describe the personal records pertaining to the child clearly and concisely. Provide specific date ranges for the requested records (if applicable).
  5. Complete and sign the Guardian Declaration form that is required to establish your right of access to the requested records. Complete one form for each child whose records are requested. For more information on accessing the records of children or incapable individuals, click here.
  6. Email, fax or mail your completed Request for Access to Personal Information form to the address provided on that form, with the completed and signed Guardian Declaration form(s) (and any additional documentation requested on same) attached.

For records of another adult or a child 12 years of age or older:

  1. Select the ministry that you believe has the required records.
  2. Enter your contact information.
  3. Provide the date of birth and full name of the other adult or child whose records you request.
  4. Describe the personal records pertaining to the other adult or child clearly and concisely. Provide specific date ranges for the requested records (if applicable).
  5. Complete and sign the applicable ministry’s Authorization for Release of Records Form (the other person’s signed consent to release their records to you). Please see FOI Forms - Personal Information in the right hand side box. Complete one form for each person whose records are requested.
  6. Email, fax or mail your completed Request for Access to Personal Information form to the address provided on that form, with the completed and signed Authorization for Release of Records Form(s) attached.

Types of Personal Information
The following list identifies types of personal information.  It is illustrative, but not exhaustive:

  • the individual's name, address or telephone number;
  • the individual's race, national or ethnic origin, colour, or religious or political beliefs or associations;
  • the individual's age, sex, sexual orientation, marital status or family status;
  • an identifying number, symbol or other particular assigned to the individual;
  • the individual's fingerprints, blood type or inheritable characteristics;
  • information about the individual's health care history, including a physical or mental disability;
  • information about the individual's educational, financial, criminal or employment history,
  • anyone else's opinions about the individual; and
  • the individual's personal views or opinions, except if they are about someone else.

Common Types of Personal Records requested under FOIPPA

Ministry of Children and Family Development:

  • Child in Care records
  • Child, Youth and Mental Health records
  • Child Protection records
  • Adoption records
  • Foster Parent records
  • Daycare Subsidy records


Ministry of Public Safety and Solicitor General:

  • BC Corrections Branch records
  • Office of the Superintendent of Motor Vehicles (OSMV) records (e.g. Driver Fitness file)
  • Victim Assistance program records


Ministry of Social Development and Social Innovation (MSDSI*):

  • Income Assistance records
  • Disability Assistance records
  • Health Assistance Branch records
  • Employment Skills/Training records
  • Family Maintenance records (Note: Family Maintenance Enforcement program records are held by the Ministry of Justice)

    *MSDSI records available to individuals for their own information directly from the Ministry (outside of the formal FOI process):
    • Records submitted by clients (individuals) to the ministry, for example a doctor’s letter, a pay stub, a monthly report (SD0081) form, identification records.
    • A copy of a record that was previously provided by the ministry to a client (individual), for example a letter from an Employment and Assistance Worker.
    • Calculation of benefits records (T5007 information)
    • Cheque history information

Community Living BC:

  • At Home Medical Benefit records
  • Child at Home Program records
  • Mentally Handicapped Family Services records
  • Special Needs Daycare records
  • Community Living Program records


BC Public Service Agency:

  • BC Government staff employment records
  • BC Government employee payroll records
  • BC Government employee medical records
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