Guide to criteria used within Freedom of Information Request Statistical Reports

Each report uses common criteria when determining the number of requests received and a separate set of common criteria when determining number of requests that have been closed/processed during a specific date range.

All statistics are based on requests that were categorized as requests received or requests closed.

Common Criteria Described

Type =

Formal request under the Freedom of Information and Protection of Privacy Act (FOIPP Act)

Category =

General or Personal

Start Date =

This field is used to determine the number of requests received during a particular time frame

End Date =

This field is used to determine the number of requests closed during a particular time frame

Notes for Clarification:

Response/Processing Time - The response time for access requests received and/or closed prior to April 29, 2002, are based on "Calendar" days. A legislative amendment in 2002 changed the definition of days from calendar days to working days. Working days exclude weekends and statutory holidays. The response time for requests that were received prior to April 29, 2002 and responded to after April 29, 2002 will be based on a combination of calendar and working days.

The response time does not distinguish between requests that exceed the 30-day time limit because they are overdue and those that exceed 30 days because of other circumstances, such as requests that have been extended in accordance with the Freedom of Information and Protection of Privacy Act (FOIPP Act) or have been placed on hold while clarification or payment of fees is sought from the applicant.

An extension can be made under the FOIPP Act for any of the following reasons:

  • A request involves a large number of records that must be searched and reviewed.
  • The records involve a number of public bodies that must be consulted.
  • The records contain personal information about individuals other than the requester or private company business information and consultation must be undertaken with these parties before the records can be released.
  • The applicant does not give enough detail to enable the public body to identify a requested record.

These extensions can be for 30 days or for a longer period of time if authorized by the Information and Privacy Commissioner. The longer processing time resulting from these legitimate extensions can inflate the average response times presented in the raw number chart and the corresponding graph.