Training Pilot for Social Service Contract Management & Procurement

The Northern Contract Training Pilot provided Ministry of Children and Family Development specific training on procurement and contract management for both ministry staff and service providers in the northern part of the province.

The goal of the training pilot was to:

Introduction to the Training Pilot

The two facilitators, Neil Rich and Liz Busch, introduce themselves. Uploaded on Feb 2, 2016

Purpose

Describes the purpose of the course and videos. Uploaded on Feb 2, 2016

 

About BC Bid

Introduces the BC Bid Resources website, which contains considerable information on procurement and contract management for the Province of BC.

 

Principles

Describes the principles that impact how the Ministry of Children and Family Development contracts with service providers. Uploaded on Feb 2, 2016

Legislation

A brief overview of the main Acts that impact how the government acquires goods, services and construction from vendors. Uploaded on Feb 2, 2016

 

Case Law

Three videos which provide an overview of Contract A and Contract B, and how this case law impacts the competitive solicitation process. Uploaded on Feb 2, 2016

 

Legal Duties and Obligations

An overview of legal obligations for the ministry and service providers. Uploaded on Feb 2, 2016

 

Transparency

Describes the importance of transparency when contracting, and the three-year opportunity notice posted by government. Uploaded on Feb 2, 2016

 

Core Policy

An overview of corporate policy impacting how ministries contract, including how this impacted by the contract value thresholds. Uploaded on Feb 2, 2016

Trade Agreements

Identifies the current applicable trade agreements and explains the impact on government policy and practice. Uploaded on Feb 2, 2016

 

Direct Awards

This video describes when ministries can direct award a contract without a competitive process. Uploaded on Feb 2, 2016

 

Contract Management Manual

Provides an overview of the Ministry of Children and Family Developments’ manual containing information for both ministry staff and service providers under contract with the Ministry. Uploaded on Feb 2, 2016

 

Roles

A discussion on the roles of the Ministry of Children and Family Development and contracted service providers for the delivery of social services. Uploaded on Feb 2, 2016

Roles

A discussion on the roles of the Ministry of Children and Family Development and contracted service providers for the delivery of social services. Uploaded on Feb 2, 2016

Effective Working Relationships

A discussion on how effective relationships between signatories to a contract are established and what can get in the way. Uploaded on Feb 2, 2016

 

 

Contract Monitoring

Information on what all parties should understand about contract monitoring. Uploaded on Feb 2, 2016

 

Challenges with Contractual Relationships

An in-depth examination of the challenges that both sides to a contractual relationship can experience in a social service context. Uploaded on Feb 2, 2016

Conflict Management

A definition of conflict and advice on how to manage it. Uploaded on Feb 2, 2016

 

 

Ethics & Standards of Conflict

A review of the ethics and standards that apply when government contracts for goods, services and construction. Uploaded on Feb 2, 2016

 

Conflict of Interest

A case study on how to recognize and manage real or perceived conflicts of interest in an evaluation situation. Uploaded on Feb 2, 2016

Releasable Information & Documents

Explains where to find guidance on what information can be provided when asked versus what requires a formal request, and how this impacts debriefs and potential vendor complaints. Uploaded on Feb 2, 2016

Confidentiality

Explains the importance of recognizing confidential information and how it should be treated. Uploaded on Feb 2, 2016

 

 

Procurement Lifecycle

A brief overview of the parts that make up the full procurement lifecycle. Uploaded on Feb 2, 2016

 

Planning

Describes the steps for planning to contract, including the importance of developing a clear description of needs. Uploaded on Feb 2, 2016

 

Employee Employer Relationships

This video describes where more information can be found to determine if a contract may create an employer/employee relationship.

 

Market Identification & Assessment

Explains the purpose of Requests for Expression of Interest (RFEI), Requests for Information (RFI) and Requests for Qualifications (RFQ). Uploaded on Feb 2, 2016

 

Notice of Intent (NOI)

Explains when a Notice of Intent (NOI) is required, and what they mean for service providers. Uploaded on Feb 2, 2016

 

 

Triggering a Solicitation Process

A description of the various solicitations that are used by the Ministry of Children and Family Development. Uploaded on Feb 2, 2016

 

Solicitation Types

A brief overview of what should be included in a solicitation document, and what service providers should do if the information isn’t there. Uploaded on Feb 2, 2016

 

Preparing Solicitation Documents

Factors that service providers should consider when deciding whether or not to participate in a competitive solicitation. Uploaded on Feb 2, 2016

 

Service Providers' Decision

Explains how service providers can ask questions while a competitive process is open, and how those questions are answered. Uploaded on Feb 2, 2016

 

Questions & Addenda

A brief overview of the documents that government should keep for its competitive solicitation processes. Uploaded on Feb 2, 2016

 

Solicitation Documents to Retain

A brief overview of the documents that government should keep for its competitive solicitation processes. Uploaded on Feb 2, 2016

 

Managing Close Scores

A case study, from the perspective of the government as well as participating service providers, on how to manage a competitive solicitation when the highest score and second highest are very close. Uploaded on Feb 2, 2016

 

Scoring Methodology

Guidance on one type of scoring methodology that can be used to evaluate submissions to a competitive procurement. Uploaded on Feb 2, 2016

 

 

Award

This video explains direct award contracts, the process, and negotiation. Uploaded on Feb 2, 2016

 

Contract Administration & Monitoring

Once an agreement is signed, contract administration and monitoring begins. Uploaded on Feb 2, 2016

 

Post-Contract Evaluation

Post contract evaluations are supposed to be done on service contracts that have a value of $50,000 or more. This video answers the question "When do we evaluate?". Uploaded on Feb 2, 2016