Transport License Application Process

The following steps must be completed in order to apply for a Hazardous Waste Transport Licence.

Application Package

Use the following information and resources to successfully complete the application process:

Submit the completed application package and all supporting documents to:

Via Mail: Director of Waste Management – LT Licences
Ministry of Environment
PO BOX 9377 Stn Prov Govt
Victoria BC V8W 9M1

Via Courier: Director of Waste Management – LT Licences
Ministry of Environment
3rd Floor, 2975 Jutland Rd
Victoria BC V8T 5J9

Supporting Documents

Some required documents that must be submitted with the application include:

  • Registration and insurance documents indicating that each vehicle and trailer is owned or leased by the applicant, and carries a minimum of $5,000,000 third party legal liability insurance that covers hazardous waste. In the case of large companies a dated fleet list must be submitted, along with verification of $5,000,000 third party legal liability insurance
  • A financial security ($10,000 CAD) in the form of an irrevocable letter of Guarantee/Credit or a surety bond. Note that all carriers, with the exception of those who transport used batteries only, must include the security
  • A non-refundable licence fee of $500.00 for a new licence or $200.00 for the renewal of a valid licence. Note that all carriers, with the exception of those who transport used batteries only, must include the licence fee, paid in full prior to the licence being issued
  • Consignee waste acceptance confirmation letter(s) including an authorization number (permit or other) and the special waste(s) that each consignee is authorized to accept
  • A list of known or proposed consignors
  • Proof of company registration (i.e. Certificate of Registration) with BC Corporate Registry

Resources for Financial Security

Contingency Plan

A contingency plan for spills of the waste(s) transported under the licence must be included with each application.

The contingency plan will outline potential risks to the environment by wastes to be transported, emergency procedures that will be used to mitigate those risks, responsibilities, available equipment, and emergency contacts and phone numbers. The plan should be prepared according to these guidelines & outline shown below:

Transport Licence Knowledge Test

After submitting a complete application form, applicants can arrange to take the Hazardous Waste Transport Licence Knowledge test designed to evaluate an applicant's knowledge of the legal requirements under the Environmental Management Act, the Hazardous Waste Regulation, the Spill Reporting Regulation, and if applicable, any other specific transportation aspect of certain wastes.

The validity of the licence also relies on the presence of a company representative (owner or employee) having taken and passed the test.  As soon as the carrier knows that the employee who passed the test will leave or if that employee is no longer an employee of the carrier, the licencee must ensure that the company representative takes and passes the test.

The Instructions for Taking the Hazardous Waste Transport Licence Knowledge Test (PDF) provide the applicant with the answers to the following questions:

  • Who must take the test?
  • When and where the test can be taken? How to book for a test
  • Which test to take?
  • How long is the test?
  • What to bring to the test room?
  • What and how to study? With list of resources or study material
  • What are the questions like?
  • Results and next steps

Renewal

The renewal notification letter is normally sent six weeks before the expiry date of a licence.  Licences are processed on a “first-come; first served” basis. The Ministry sends the renewal reminder to carriers who have current valid licences.  It is the responsibility of the carrier to renew his/her licence if he/she wishes to continue transporting hazardous waste in BC.  Carriers that have not received their renewed licence, in writing, prior to their expiry date are not authorized to transport hazardous waste in the province of British Columbia until they receive their renewal licence. 

Processing time of a renewal application is approximately three weeks.  Applications that are submitted without sufficient information or supporting documentation, and/or those that require additional follow up will take longer to be processed.

Non-refundable renewal application fee: CDN $200.00, except for “waste battery only” licences. Payment must be made by cheque in Canadian currency, payable to the “Minister of Finance”.

Grace period for the licence renewal fee: if a renewal application is received by the Ministry within 30 days after the licence expiry date, the application will be processed as a “renewal” and the fee is CDN $200.00. However, after 30 days, the application will be processed as a “new” licence and the fee is CDN $500.00.

If you have not received the renewal notice and application form, you can use the on-line form to renew

Instructions:

  1. Read the letter and then the questions in the table
  2. Answer all the questions in the box provided for a carrier’s response. Do not put a tick or cross (X) in the table. Answer with “Yes”, “No” or/and complete the information as indicated. Incomplete information will result in processing delays.
  3. Ensure that a person with signing authority for the licencee signs and legibly completes the certification statement.
  4. Ensure that you have enclosed:
    1. the completed and signed application form
    2. the appropriate application fee, if any
    3. any/all supporting documents (such as vehicle insurance and registration, financial security, updated vehicle fleet, updated list of consignors, updated consignee’s letters, etc.), as applicable
  5. Mail or courier application package to:

Via Mail: Director of Waste Management – LT Licences
Ministry of Environment
PO BOX 9377 Stn Prov Govt
Victoria BC V8W 9M1

Via Courier: Director of Waste Management – LT Licences
Ministry of Environment
3rd Floor, 2975 Jutland Rd
Victoria BC V8T 5J9

Other Type of Application