School Completion Certificate Program (SCCP) Reporting

The following reporting procedures must be followed for any student to receive a School Completion Certificate (SCC) and an associated transcript at the end of the school year.

Data Submission

Typically schools submit SCCP data to TRAX in June. If there are extenuating circumstances, these documents may be provided to a school earlier in the year.

Transcripts for students receiving SCCs will be available on the TRAX student website under the UTG (unofficial transcript of grades) site. As these students are not on a program leading to graduation, TVRs will not be available.

1. Grad Requirement Year (GRY)

Report the code SCCP when submitting TRAX data to the ministry for these students. Schools submitting the data can use the 3008 registration form and enter SCCP in field 18. If submitting via an Interim or Final Submission of Grades form, change the GRY code to SCCP.

2. SCCP Completion Date

Enter the student’s completion date using the format YYYYMMDD. This date must be submitted to TRAX electronically or manually on the Final Submission of Grades form.

3. Student Grade

The student grade field does not have to be “12” for a student to receive their documentation; Grades 8 to 12, inclusive, are valid grades. It will be the GRY and SCCP Completion Date that will trigger the production of the certificate and transcript.

4. Course Codes and Final Grades

All completed Grades 10, 11 and 12 courses should be reported for SCCP students which will mean reporting both credit and non-credit courses. For every course, please be sure to report both the final percentage and letter grade.

This includes reporting final grades for SCCP students that are enrolled in non-credit Locally-Developed (LD) courses. Entries such as NM (no mark), NA (not available) or SG (standing granted) will not be accepted by TRAX.

For SCCP students in LD courses, evaluation should be in relation to the learning outcomes for the course/program, based on the degree to which these outcomes are achieved. As a guide to establishing marks for students participating in LD courses, schools may find it helpful to assess students against the learning outcomes (or IEP goals) by using a performance grid. For example, a student who demonstrates very good performance in relation to the expected outcomes could be assessed as “very good” which translates into a “B” or 73-85%.

Further guidance on the evaluation of student learning may be found in Special Education Services Manual of Policy, Procedures and Guidelines (PDF)

Locally-Developed Courses

Many of these students will be taking non-credit Locally-Developed (LD) courses, such as remedial or modified courses. To be included in student transcripts, schools will need to report the course codes of these completed courses using the TRAX system. The following procedures outline the only LD course codes that can be used.

1. Core Course Codes

Core course codes for non-credit courses can be found below. Codes have been designed to cover most of the courses that students in the School Completion Certificate Program (SCCP) will take.

2. Generic Course Codes

Generic course codes can be used when a student is taking a course with subject matter that is not covered by core course codes.

Please remember: The course title submitted to TRAX in the free text “Course Description Field” will appear on the student’s transcript exactly as submitted. Please ensure that these titles are meaningful and spelled correctly.