Provincial Employees Community Services Fund Governing Principles

The Provincial Employees Community Services Fund (PECSF), known as the Community Fund, operates as a trust, with the B.C. government as the trustee. The government has delegated responsibility and accountability for leadership and oversight to a board of directors.

As part of its leadership and oversight responsibilities, the Board of Directors has developed the following governing principles.

Purpose

The purpose of the Community Fund is to maximize the involvement of BC Public Service employees by providing a flexible and cost-effective means to support their preferred charities.

Funding

The government's past contribution for funding the Community Fund's administrative costs is recognized and all future government contributions will be used as the primary funding source. In the event that money provided by government is not sufficient to operate the fund, the second priority for funding would be the Community Fund's interest income. The last priority for funding would be the Community Fund's capital.

Charity Eligibility

To be eligible to receive money from the Community Fund, a charity must meet the following minimum criteria:

  • Registered with the federal government as a charitable organization and possess a valid registration number
  • In good standing with the Canada Revenue Agency (not revoked or suspended)
  • Actively operating (not dormant or closed)

Additional eligibility criteria may be established by the board or by regional committees of PECSF volunteers established to manage a Community Fund regional pool.

A charity’s eligibility does not guarantee receipt of funding. Funding of charities is governed by employee donation choices and by distribution criteria established by the board.

Donor Eligibility

All monetary donations to Community Fund charities must be made by individuals and not companies. Individuals are eligible to donate based on the following criteria:

  • All current BC Public Service employees may donate any amount of their choosing to the fund through cash, payroll deduction or other means offered by the Community Fund
  • All retired BC Public Service employees may make one-time annual cash/cheque donations to the fund
  • Any non-public service employee may make cash donations through fundraising or gaming events in which there is no tracking of individual donations
  • Charitable Donation Receipts will not be issued for any donations made at fundraising or gaming events

Companies may donate goods or services for prizes or for supporting fundraising events but they will not receive Charitable Donation Receipts.

Allocation to Charities

Funds are allocated to charities in four ways:

  1. Through directed donations made by individual employees
  2. Through fundraising and gaming events for specific charities
  3. Through donations made to a regional fund supported pool
  4. Through special allocations determined by the board

Regional Fund Supported Pools

Fundraising for the Community Fund is done through a number of geographic regions to promote giving in communities across the province. Each region may establish a regional committee with the authority to establish a regional pool of charities and determine charity eligibility criteria and the percentage of the pool allocated to each charity. The board has oversight responsibility for the rules governing the regional committees and the decisions made by the regional committees.

If a Community Fund region does not have an active regional committee, the decisions regarding the regional pool will be established by the board.

Disbursement of Funds

The board determines the timing of distribution of funds to charities and the minimum annual payout threshold per charity. Any money allocated to a charity that does not meet the minimum annual payout threshold will be redirected elsewhere in the fund.

Non-Community Fund Fundraising Corporate Initiatives

Other fundraising activities may be initiated by the public service outside of the Community Fund annual campaign and fund operation. The Community Fund staff does not work on non-fund initiatives without the approval of the board.