Community Adult Literacy Program (CALP)
2017/18 Application Form

Application Deadline: 12:00 pm (Noon, PST) on March 31, 2017

Completed applications and supporting documents should be submitted by email to: Tegan.Tang@gov.bc.ca
Longstanding1 CALP Applicant
CALP Funding Applicant (please indicate)
CALP Title: Click here to enter CALP Title. Program Type (please check one): CALP Location/address: Click here to enter CALP Location/address. CALP Start Date: Click here to enter Start Date. CALP End Date: Click here to enter End Date.
Community Organization: Click here to enter Community Organization. Representative: Click here to enter Representative. Title: Click here to enter Title. CALP mailing address, if different from the above: Click here to enter CALP mailing address, if different from the above. Telephone: Click here to enter Telephone. Fax: Click here to enter Fax. Email: Click here to enter Email.	Public Post-Secondary Institution: Click here to enter Public Post-Secondary Institution. Representative: Click here to enter Representative. Title: Click here to enter Title. PSI address: Click here to enter PSI address. Telephone: Click here to enter Telephone. Fax: Click here to enter Fax. Email: Click here to enter Email.
Community Support Letter 1 (must be appended) Name of Organization: Click here to enter Name of Organization Representative: Click here to enter Representative. Address: Click here to enter Address. Telephone: Click here to enter Telephone. Fax: Click here to enter Fax. Email: Click here to enter Email.	Community Support Letter 2 (must be appended) Name of Organization: Click here to enter Name of Organization. Representative: Click here to enter Representative. Address: Click here to enter Address. Telephone: Click here to enter Telephone. Fax: Click here to enter Fax. Email: Click here to enter Email.

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1Longstanding organization has received CALP funding from the Ministry for five or more consecutive years

COMMUNITY ADULT LITERACY PROGRAM 2017/18 CHECKLIST Instructions: Please acknowledge that you have reviewed and included the following documents in your CALP funding application package by checking the boxes below:
Mandatory Requirements
Applicant Screening Checklist	Yes	No
Community organization and public post-secondary institution have a current (less than six months) partnership agreement
Applicant is an eligible organization (refer to the Applicant’s Guide for a detailed listing)
Applicant has recent experience using assessment tools to measure learners’ progress (i.e. Community Literacy Benchmarks, Canadian Language Benchmarks or another assessment tool)
Applicant receives funding from other sources (municipal, provincial, federal contributions, post-secondary, school district, community or private businesses)
Applicant Submission Checklist	Yes	No
Completed CALP Application Form for 2017/18
A current signed copy of the 2017/18 CALP Partnership Confirmation
2015/16 or 2016/17 financial statement for the CALP organization
A current signed copy (scanned version is acceptable) of a CALP Partnership Agreement between the community organization and the public post-secondary institution
Two current, signed letters of community support for the CALP
A copy of your organization’s current privacy policy

The Ministry:

Will acknowledge receipt of your application within one week,

Will NOT process applications that are incomplete, misdirected or late,

Will NOT screen in applicants that have answered “No” to any of the above questions,

Will evaluate proposals based on responses to this Call for Proposals, and

Provides funds for programs recommended for approval subject to the availability of funds

NOTE: Applicant responses are required in the spaces provided for each section only– bullet responses are acceptable. All applicants are encouraged to review the Applicant’s Guide, including the identified evaluation criteria, in detail.

Completed applications and supporting documents should be submitted by email to: Tegan.Tang@gov.bc.ca by 12:00 pm (Noon, PST) on March 31, 2017.

SECTION 1: PROGRAM OVERVIEW (15 percent) Describe the proposed CALP. Explain how the Program helps learners in low literacy and non-credit programs get into employment training and/or post-secondary studies. Outline three objectives and three measureable outcomes.

SECTION 2: NEEDS ASSESSMENT (15 percent) Describe the community (e.g. geography, population, rural/urban centre). Describe the adult learners (literacy/numeracy needs, age, gender, socioeconomic background) who will access and benefit from the proposed adult literacy programs and services. Identify existing adult literacy providers and describe how funding this CALP project will fill any gaps.
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Projected Participation Levels for 2017/18 (0 percent)
NUMBER
Estimated TOTAL number of projected learners participating in the program
Estimated TOTAL number of learner contact hours over funding period
Specific Data - Learners
Estimated number of adult learners anticipated in one-to-one tutoring classes
Estimated number of adult learners anticipated in small group classes
Estimated number of adult learners anticipated in family literacy program
Specific Data – Instructors, Staff, Volunteers
Estimated number of paid instructors
Estimated number of volunteer tutors

SECTION 3: ORGANIZATION CAPACITY (15 percent) Describe your organization’s capacity (resources, accessible location, and other financial contributions) to deliver the proposed CALP. Demonstrate how your organization’s experience in providing volunteer training and delivering community adult literacy programs to families, adults and Aboriginal learners on a one-to-one and/or in small groups to meet proposed CALP program and service objectives will meet proposed program and service objectives.
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SECTION 4: IMPLEMENTATION PLAN (15 percent) Using a table, list all the activities, responsibilities, timelines, and resources (including, for example, when tutors and learners are recruited, trained and assessed) that are proposed under this CALP. Describe any significant challenges or changes from previous adult literacy programs (i.e. decreased or increased number of learners and/or availability of tutors and community adult literacy coordinators). Describe how such challenges or risks might be addressed.
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SECTION 5: ASSESSMENT AND MONITORING (15 percent) Identified the assessment tools (e.g. CALP benchmarks and/or other assessment tools) that your organization is currently using to measure learners’ progress. Provide evidence (e.g. sample pre and post-test assessment forms) of your organization’s recent experience with assessment tools (e.g. CALP benchmarks and/or other assessment tools) used to measure learners’ progress in an adult literacy program. Identify outcomes (e.g. literacy/skill levels) that will be assessed to determine learners’ progress in the proposed CALP.
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SECTION 6: DATA MANAGEMENT AND REPORTING (10 percent) (see Appendix 2 of the CALP Applicant Guide for further information) Describe how your organization collects, maintains, stores/protects and shares/discloses the CALP learner data to meet reporting and applicable privacy protection legislative requirements. Please include a copy of your organization’s privacy policy with your application package.
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SECTION 7: BUDGET PLAN for 2017/18 (5 percent) (Refer to the CALP Applicant’s Guide and Evaluation Criteria for detailed information and assistance in completing this section) Maximum Ministry funding available per CALP: $40,000. CALP funding may not be fully expended on staff wages, salaries and mandatory employment-related costs. There must be sufficient detail about activities to justify related expenditures. There must be sufficient detail about expenditures to be fully accountable for all funds. Administration costs must not exceed 10 percent of the total budget. NOTE: Longstanding CALP organizations that are applying for multi-year funding should submit an additional budget plan for 2018/19 CALP as part of this CALP application package.
Line Item Expenditures	Total Cost (a)	Sources of Revenue and In-kind Contributions (b)	Amount Requested from CALP (c)
Wages & Salaries (list positions separately, including hourly rate of pay, number of hours)
Mandatory Employment-related costs
Supplementary Benefits
PST if applicable
Capital Expenditures (Please specify)
Professional Fees
Travel Costs
Transportation
Accommodation
General Program Costs (Please specify)
Materials and Supplies
Printing and Communications
Rental/Equipment Leasing
Utilities
Other Costs (Please identify)
Learner Related Expenses (Please specify)
Learners’ Cost (unsubsidized transportation/child care)
Administration fees (up to 10 percent of the total budget only)
TOTAL: (Total cost – Revenue = Amount Requested)

SUMMARY OF OTHER CONTRIBUTORS AND CONTRIBUTIONS SUPPORTING THIS PROGRAM IN 2017/18
Contribution Source	Financial	In-kind	Total
Assured	Requested	Assured	Requested
Total Revenue and In-Kind Contributions:

BUDGET PLAN for 2018/19 (Refer to the CALP Applicant’s Guide and Evaluation Criteria for detailed information and assistance in completing this section) Maximum Ministry funding available per CALP: $40,000. CALP funding may not be fully expended on staff wages, salaries and mandatory employment-related costs. There must be sufficient detail about activities to justify related expenditures. There must be sufficient detail about expenditures to be fully accountable for all funds. Administration costs must not exceed 10 percent of the total budget. NOTE: Longstanding CALP organizations that are applying for multi-year funding should submit separate budget plans for 2017/18 and 2018/19 CALP as part of this CALP application package.
Line Item Expenditures	Total Cost (a)	Sources of Revenue and In-kind Contributions (b)	Amount Requested from CALP (c)
Wages & Salaries (list positions separately, including hourly rate of pay, number of hours)
Mandatory Employment-related costs
Supplementary Benefits
PST if applicable
Capital Expenditures (Please specify)
Professional Fees
Travel Costs
Transportation
Accommodation
General Program Costs (Please specify)
Materials and Supplies
Printing and Communications
Rental/Equipment Leasing
Utilities
Other Costs (Please identify)
Learner Related Expenses (Please specify)
Learners’ Cost (unsubsidized transportation/child care)
Administration fees (up to 10 percent of the total budget only)
TOTAL: (Total cost – Revenue = Amount Requested)

SUMMARY OF OTHER CONTRIBUTORS AND CONTRIBUTIONS SUPPORTING THIS PROGRAM IN 2018/19
Contribution Source	Financial	In-kind	Total
Assured	Requested	Assured	Requested
Total Revenue and In-Kind Contributions:

SECTION 8: NEEDS ASSESSMENT (10 percent) (to be completed by the public post-secondary institution)
Adult Literacy Programs and Services Available in the Community
Are other adult literacy programs and services2 available in this community to help address the literacy needs of adult learners (please check one): If YES, please check one of the following statements to rate the degree to which the literacy needs of the adult learners targeted in this CALP could be addressed through other programs and services available in the community:
Completely (3) Adult literacy programming that supports a wide array of learners is readily available in this community.	Partially (6) Adult literacy programming is available in this community, but does not directly address the needs of the target learners proposed in this CALP	Barely (8) Adult literacy programming is scarcely available in this community and does not directly address the needs of the target leaners proposed in this CALP	Not at All (10) Either adult literacy programming in this community would not be suitable, or is not available, for the target adult leaners proposed in this CALP.
COMMENTS (to be completed by the public post-secondary institution): Please provide any additional comments, if/as you deem appropriate, on the availability of other programs in the community that may complement the proposed program or be applicable to the target learners proposed in this CALP.
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2Other programs and services my include, but are not limited to: (i) literacy fundamentals to provincial level adult basic education programming through public post-secondary institutions or the K-12 system; and (ii) community-based programming through public libraries or other organizations.

Community Adult Literacy Program
2017/18 Partnership Confirmation

We have reviewed this application for CALP funding and confirm our partnership for the delivery of the program, as described in this application, for the 2017/18 CALP application. a

The details of our partnership are outlined in the Partnership Agreement accompanying this 2017/18 CALP application (see Appendix 1 of the Applicant’s Guide for sample partnership agreements). a

Community Organization
Signature:	Name of the Community Organization: Click here to enter Name of the Community Organization.
Printed Name: Click here to enter Name.	Address: Click here to enter Address.
Title: Click here to enter Title.
Date: Click here to enter a Date.
Telephone: Click here to enter Telephone.
Fax: Click here to enter Fax.
Email address: Click here to enter Email address.

Public Post-Secondary Institution
Signature:	Name of the Public Post-Secondary Institution: Click here to enter Name of the Public Post-Secondary Institution.
Printed Name: Click here to enter Name.	Address: Click here to enter Address.
Title: Click here to enter Title.
Date: Click here to enter a Date.
Telephone: Click here to enter Telephone.
Fax: Click here to enter Fax.
Email address: Click here to enter Email address.

2017/18 CALP DIRECTORY FORM

Instructions: Please fill out all sections of this form as only completed pages will be included in the 2017/18 Directory of CALP Funding Recipients for marketing and promotional purposes.

CALP Service Provider’s Name: Click here to enter CALP Service Provider’s Name.
CALP Address: Click here to enter CALP Address.	Phone: Click here to enter Phone.
Mailing Address: Click here to enter Mailing Address.	Fax: Click here to enter Fax.
City/Community: Click here to enter City/Community.	Email: Click here to enter Email.
Postal Code: Click here to enter Postal Code.	Website: Click here to enter Website.

CONTACT(S):
Name 1 and title: Click here to enter Name 1 and title.
Name 2 and title: Click here to enter Name 2 and title.

DESCRIPTION OF PROGRAMS AND SERVICES:
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HOURS OF OPERATION
Monday	Days:	Evenings:	Thursday	Days:	Evenings:
Tuesday	Days:	Evenings:	Friday	Days:	Evenings:
Wednesday	Days:	Evenings:	Saturday	Days:	Evenings:
Intake	Continuous or Monthly ( please specify)

ADULT LITERACY PROGRAMMING
YES	NO
CALP Benchmark Level	Reading: 1 2 3 4
Participation: 1 2 3 4
Writing: 1 2 3 4
Numeracy: 1 2 3 4
Information Technology: 1 2 3 4
Types of non-credit Programming	Skills development
Adult Basic Literacy
Volunteer Recruitment and Training
English Language Training
Employment Preparation
Community Issues (e.g. financial literacy, food nutrition)
Other (please specify)
Types of Instruction	One-to-one Tutoring
Classroom
Small group instruction
Cost-Recovery Fee Services	Credit course tutoring
Employment training
Personal interest tutoring/coaching
Other (please specify)

LEARNER SUPPORTS
YES	NO	YES	NO
Academic Advising	Library
Job Placement	Referrals
Academic Tutoring	Counselling
Access to Internet	Study Skills Workshop
Advocacy	Transportation
Bus tickets	Help completing forms
Child Care	Nutritious smacks
Job Search	Mentoring
Wheelchair Access	Work Experience
Other (please specify)	Other (please specify)